The School Library Management System Built for Australian Schools
Cataloguing, circulation, stocktake, discovery search, and curriculum mapping — all in one place. Purpose-built for K–12 schools in Australia and New Zealand.
No credit card. No lock-in contract. Free 30-minute demo.
See it for yourself.
SmartSuite is a school library management system developed by FSI, purpose-built for K–12 schools in Australia and New Zealand. It is the only library management system that automatically maps your collection to the Australian Curriculum — ACARA-Sync.
Used by teacher-librarians, library technicians, and school administrators across Australia and New Zealand — in primary schools, secondary schools, government schools, and independent schools. Particularly well-suited to lone librarians, with workflows that reduce manual effort wherever possible.
A library they
actually want to browse.
Most library homepages look the same as they did six months ago — because someone has to update them, and no one has time.
SmartSuite builds and updates your Discovery page for you. When a book wins an award, when a topic trends in class, when a cultural moment lands — the right titles from your collection are already there.
You don’t build the page. You don’t update it. It’s done.
Real covers. Real ribbons. Updated by FSI — so you don’t have to.
No app.
No barcode scanner.
Just your phone.
SmartSuite is built web-native from the ground up — no desktop app, no smart device app, no retrofits required. Every feature runs in a browser on any device your school already owns. Phone camera barcode scanning is coming soon: loan and return books by pointing your device at a barcode, no extra hardware needed.
The Only Library System That Maps Your Collection to the Australian Curriculum. Automatically.
ACARA-Sync automatically maps every resource in your collection to the Australian Curriculum — by learning area, strand, and year level. Teachers and students can search by curriculum code or outcome and find exactly what your library holds, without you lifting a finger. Librarians can show which parts of the curriculum the collection supports — and where the gaps are.
ACARA-Sync is available only in SmartSuite. No other school library management system automatically maps your catalogue to the Australian Curriculum.
Scan Once. Done.
Scan the ISBN. SmartSuite searches SCIS and other online databases and catalogues your books instantly — Dewey, subjects, genre, ACARA links, cover image and all. No rekeying. No Dewey lookup. No Subject Heading guesswork.
Book not found on SCIS? One click places it into circulation immediately. The full record builds itself in the background — automatically.
Watch to find out moreThe library portal
students come back to.
Built around the apps students already know — familiar enough to not need explaining, engaging enough to keep them coming back.
Learn more about the Student PortalStudents find exactly what they're looking for.
Not keyword matching — SmartSearch understands intent. A student searching "funny dog books year 4" finds the right results every time.
Your entire collection — automatically connected to 180,000+ videos.
The moment your data moves to SmartSuite, every book in your existing collection is scanned against TV4Education's full library. Movie adaptations, TV series, documentaries — all linked automatically, from day one.
Learn more about TV4Education →Turn your collection into a reading challenge students actually want to do.
Run book quizzes, comprehension challenges, and reading competitions — all built directly into SmartSuite. You can gamify your collection and see exactly who's engaging and who isn't. No third-party tools. No extra logins.
Your library's online home. Built your way, not ours.
Drag-and-drop page builder. Multi-tier pages — subject guides, year-level hubs, book-specific learning pathways. Start from a template or build from scratch.
- Separate pages per year group, per subject, per topic — unlimited depth
- Embed videos, curated reading lists, databases, and resource links anywhere
- Updates live instantly — no waiting on IT to push changes
Circulation that
runs itself.
Three features that make your library faster, fairer, and less stressful for everyone.
Learn more about Circulation
Students run their own loans.
- Built for both primary and secondary schools
- Override barcode resolves any issue instantly — just like a supermarket checkout
- Auto-email receipt with full loan summary and due-back dates
Handle disputes fairly — and on the record.
- Frees the borrower's loan limit immediately so they can keep borrowing
- Transaction shown in a distinct colour — repeat offenders visible at a glance
- Custom note field, plus control over overdue email and SMS inclusion
One scan. Every item in the kit.
- One barcode loans the entire kit — camera bag, resource box, anything — as one loan count
- Return prompts a check-and-tick for every item in the kit
- Missing items stay against the borrower · broken kit reports included
Run a full stocktake without closing your library.
Most library systems require you to freeze stock and shut the doors. SmartSuite doesn't. Your library keeps running normally during a stocktake — staff and students can issue and return books as usual while everything counts in the background.
Books that interact with any part of the system during a stocktake period are counted automatically — no other school library system does this.
| Type | Value | Replace |
|---|---|---|
| All | $4,680 | $6,240 |
| Missing | $780 | $1,040 |
| Counted | $3,900 | $5,200 |
More than books. Everything your school owns.
SmartSuite tracks, loans, depreciates, and reports on any school asset — from laptops and cameras to key registers and instruments. One system. Everything in it.
Know exactly when your book will be ready.
SmartSuite doesn't just add students to a queue — it calculates a real estimated pickup date before they commit. Students decide whether to wait or find something else now.
No other library system calculates estimated reservation pickup dates using real borrowing behaviour. The queue is smarter than a countdown.
Prove your library's impact. In seconds.
A vast and constantly growing library of reports — built from real librarian requests over decades. Whatever you need to show a principal, business manager, or ALIA committee, it's already there.
Auto overdue to homeroom teachers — SmartSuite sends overdue notices directly to the student's homeroom teacher. No chasing. No phone calls.
Watch to find out more
Hand us your data.
Export from Oliver, Accessit, Destiny, Bookmark, or any other system. Send it across. Our migration team handles every format.
We do everything else.
Your data is cleaned, mapped and imported — we check every record. Your full library will be waiting for you, ready to go.
Learn your way. All free.
There's no one-size-fits-all. Pick the training style that works for you and your school — or mix and match.
Every switch includes, at no extra cost
Your complete catalogue, borrower records, and loan history — migrated from any system.
One-on-one sessions, webinars, and ongoing training. No time limit, no per-session fee.
Locally hosted, compliant with the Australian Privacy Act and NZ Privacy Act 2020.
Real library experts based in Australia and New Zealand. No offshore call centres.
Zero footprint. Full confidence.
SmartSuite is built entirely for the browser. No apps to install, no devices to configure, no MDM policies to update — ever.
Runs entirely in the browser. No apps, plugins, or desktop clients — nothing to deploy or manage across your fleet.
Plug into Google Workspace, Microsoft 365, or any SAML/OpenID provider. One login for everything your school already uses.
All student data hosted in AU and NZ. Compliant with the Australian Privacy Act and NZ Privacy Act 2020.
Chromebooks, iPads, Windows, Mac — if it has a modern browser, it runs SmartSuite. Nothing to image or manage per device.
Two-way sync with all major student management systems. Accounts stay current without manual imports or IT involvement.
Manage multiple libraries under one system. Our Patron API is freely available — build any custom integration your team needs.
How SmartSuite Compares
The difference is clear.
Two complete platforms. Unlimited support. From A$850/year.
And unlike everyone else — we publish the price.
Frequently Asked Questions
More than just software.
When you join FSI, you join a community of librarians across Australia and beyond.
FSI Marketplace
Exclusive discounts from premier Australian library and education suppliers — just for FSI members.
FSI Community
Connect, collaborate, and share ideas with thousands of school librarians across Australia and New Zealand.
FSI Connect Events
Regular PD sessions, webinars, and regional meetups. Every completed session includes a PD certificate.
FSI Scholarships
We reinvest in the industry with scholarships supporting the next generation of library professionals.
What Schools Say
Don't take our word for it.
"The ability to edit clips, add in book references and other media directly within the library platform is something we've never had before. It's been a game changer for how our teachers prepare and deliver lessons."
Rachel Thornton
Teacher Librarian
"Having individual logins for every teacher means we know exactly who's catalogued what. The accountability and visibility across the whole library system is something we never had with our previous platform."
Mark Hesseltine
ICT Manager
"What sold us was the federated search. Students and staff can search across the entire curriculum from one place — no more jumping between systems. It just works."
Sandra Kowalski
Head of Curriculum
"We're a small school with limited resources, so finding a system that connects us to the wider world of teaching materials — while still keeping everything secure — was exactly what we needed."
David Parrish
Deputy Principal
"The fact that lesson plans are linked to the Australian Curriculum and shareable across schools is incredible. Our teachers are now drawing on what other schools are doing and bringing those ideas into our classrooms."
Joanne Bellerive
Learning Technologies Coordinator
"I've been using this platform for nine years and the improvements in the latest version are honestly incredible. The streamlining, the widgets, the customisation — everything is in one place now."
Peter Gallagher
Teacher Librarian
Ready to see it
in your school?
Book a free demo and we'll show you the whole system live — circulation, catalogue, discovery, reports, and everything in between. No slides. No sales pitch. Just the product.