FSI — Functional Solutions International

SmartSuite Stocktake
So smart, it counts
stock for you.

Scan every item in your collection using any device, keep the library open throughout, and let SmartSuite reconcile everything in real time. Automatic reports included.

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SmartSuite — Stocktake Module

Your library stays open while you count.

Most library systems require you to freeze stock and shut the doors. SmartSuite doesn't. Scan one section at a time or your entire collection in one go, keep circulating books normally, and SmartSuite reconciles everything in real time.

Works on any smartphone, tablet, or laptop — no apps or special hardware required. Full RFID ready.

School librarian scanning books on shelves during stocktake

Everything you need for a complete stocktake

Counts Stock Even When You're Not Scanning

The intelligence within SmartSuite continues to monitor your collection while you don't. As books move throughout your library, SmartSuite counts them for you automatically — even without RFID.

Any Device

Scan barcodes with any smartphone, tablet, or laptop camera. No proprietary hardware required.

Live Reconciliation

As you scan, SmartSuite reconciles each item against the catalogue in real time. Discrepancies are flagged immediately.

Rolling Stocktake

Scan one section at a time. Keep the library open and in use throughout the process.

Missing Item Reports

Automatically identify items that are in the catalogue but missing from the shelves.

Phantom Item Detection

Identify items on the shelf that are not in the catalogue — common after informal donations or uncatalogued gifts.

Export & Report

Full stocktake reports export to PDF or Excel in one click. Ready for school leadership and budget planning.

Stocktake — FAQs

How does stocktake work in SmartSuite?+
Scan every item in the library using any device — phone, tablet, or laptop. SmartSuite automatically reconciles the physical collection against the catalogue in real time, flagging missing items and discrepancies as you go.
Do I need a dedicated barcode scanner?+
No. SmartSuite's Stocktake module works with any smartphone, tablet, or laptop camera. No proprietary hardware required.
Can we run a partial stocktake or section-by-section?+
Yes. SmartSuite supports rolling stocktakes — scan one section at a time over days or weeks. The library stays open throughout.
Is stocktake included in the SmartSuite subscription?+
Yes. Stocktake is built into every SmartSuite subscription at no additional cost — no add-ons, no extra fees.

See SmartSuite Stocktake in action.

Book a free demo and we'll walk you through a complete stocktake workflow.

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